advanced TIP / Invoice
As part of the processing of invoices by the accounts payable department, obtaining the invoice verification and approval is the task that takes the most time and effort.
Especially nowadays, when in particular those responsible often move from one meeting to the next, are on business trips or working from home, they are not able to check invoices promptly.
This leads to long processing times, missed discounts and, last but not least, to increased expenditure in accounts payable.
These problems are solved with the advanced TIP Invoice - the solution for the processing and approval of incoming invoices from advancedsolution GmbH created.
These can then either by a decision by the accounting department or by a stored rule rk can be automatically integrated into the corresponding checking process.
Invoices without incoming goods "wait" until the incoming goods are posted and invoices with a check by factual auditors are processed by them within Microsoft Outlook, through a web release or directly in SAP.
Other company departments, such as purchasing or controlling, are also involved in the process according to defined rules.
After the check has been completed, the invoice can ideally be posted in the background - and in this way relieves the accounting department.
The accounting department keeps an overview of the status of the invoices at all times with the invoice receipt book.
Based on SAP standard functions and functionality, such as the SAP Business Workflow, the add-on extends SAP with the necessary functions for invoice verification .
All extensions are in the namespace of advancedsolution GmbH, so that interactions on other e developments are excluded.
The add-on has a modular structure and offers the customer the advantage of being able to adapt the solution flexibly to their own company processes thanks to its own customizing menu. This massively reduces both the effort and the implementation time.
advanced TIP / Invoice Komponenten
advanced ReWO-Object
An advancedsolution-own object controls and logs all activities within invoice processing and auditing, so that traceability is given and all audit-relevant information is available at any time. The object also contains all the functions necessary for convenient processing and release of invoices.
Invoice approval modules
Nowadays it is necessary to be able to approve the invoices using various technologies. The advanced TIP covers this requirement with an Outlook add-on, an app for mobile devices, an application for approval via the web and the classic approval in SAP from. In this way, the various approval participants can each use the type of approval that is best for them; this increases user acceptance and speeds up lead times.
Invoice receipt book (InvoiceLogBook)
With the InvoiceLogBook, the accounting department sees all the invoices recorded and in the approval process. By integrating the ReWo object into the InvoiceLogBook, all information on the invoice is also available with a "click"; These include the status of the release, information on the vendor, the underlying order or the scanned document. In addition, this easy-to-use tool supports the accounting department in keeping discount periods or payment arrangements.
Transfer of OCR information
The advanced OCRbridge component transfers the information extracted from the scanned invoices to SAP. In SAP, documents such as invoices with or without reference to an order or down payment requests are created. Furthermore, after the creation of the SAP documents, the scanned document is stored in the archive in an audit-proof manner and the approval process is initiated.
Document integration of the payment run
As part of the processing of the payment run, information from the digitized invoice document is repeatedly required. This component allows this to be done with just one "click" on the line in the proposal list and the associated document is displayed on the screen.